Location: Budapest
Type of involvement: Full time
THE COMPANY
CCX Inclusive Business (CCX IB) is a strategy consulting firm based in Geneva, Switzerland and Budapest, Hungary. Our mission is to develop scalable solutions that are based on deep insights into the lives, needs and constraints of un/underserved people in emerging markets to improve their livelihoods and create opportunities for economic growth. To accomplish this mission, we focus on Entrepreneurship and SME Development, Inclusive Finance (including gender-intelligent finance), and Policy Dialogue and Regulation.
We have delivered over 35 projects reaching more than 7 million previously unbanked clients in both the largest emerging markets and the poorest landlocked countries.
THE POSITION
CCX IB is seeking a Financial and Administrative Officer to provide a variety of administrative and financial support duties. The successful candidate will be energetic, and detail orientated, who enjoys making a difference and being part of a team that takes pride in their work
QUALIFICATION REQUIREMENTS
- BS/BA in Finance, Business Administration or a related field
- Two years of relevant experience in financial management and program administration.
- Good interpersonal skills, team player, highly adaptable and able to work under stress.
- Sensitivity to the concerns of the developing world and able to work with providers from different cultural backgrounds.
- Good oral and written communication skills, with an excellent command of English.
- Highly computer literate, highly skilled in the use of MS Suite (Excel, Word, PowerPoint, Access, Outlook, etc.)
DUTIES
Overview of Position: The Financial Administrative Officer (FAO) provides financial/administrative management oversight of CCX IB activities, to include budgeting, forecasting, and preparing the necessary documentation for accounting and implementation of all services required to financially and administratively support CCX IB operations as procurements and some staff-related duties. The FAO will also provide complementary administrative support.
Line of Authority: The FAO reports directly to the Managing Partner and coordinate the work with all partners. The FAO works closely with the CCX IB accountant in a collaborative manner and will promote a collegial and participatory approach to project management and implementation.
Roles and Responsibilities: The Financial Administrative Officer will perform the following tasks:
I. Financial Management Duties
- Establish and maintain requisite bank accounts for project activities;
- Maintain and monitor petty cash account
- Monitor expenditures to ensure compliance with all relevant regulatory policies;
- Maintain project financial reporting systems to record field expenditures, in accordance with policies and procedures prescribed by contract with funders/donors, to include preparing monthly bank and general ledger accounts and reconciliations;
- Enter data for all financial transactions into accounting system; code financial transactions to appropriate account code, component’s services and register numbers;
- Prepare expense reports in Excel, detailing monthly expenditures by budget line item;
- Submit reports on a monthly basis;
- Monitor bank balances and request transfer of funds, based on the spending projections from each of the project components;
- Prepare cash forecasts;
- Assist in the preparation and monitoring of project/ program budgets.
Other related duties
II. Administrative Duties
A. Human Resources
- Ensure that recruitment for all positions is conducted in a transparent manner and follows CCX IB policies and procedures;
- Ensure that contracts for all local-hire staff are prepared in a timely manner, and are fully compliant with labor laws; maintain contract files;
- Manage payroll operations;
- Track and oversee 1) time and attendance reporting; 2) vacation and leave management, and 3) personnel recordkeeping;
- Other HR duties
B. Procurement
- Manage procurement of local goods and services in accordance with the CCX IB Procedures to include obtaining quotes and spot checks for verification of market prices and confirmation that goods and services were provided at the rates quoted;
- Prepare RFPs, RFQs, specifications, delivery schedules, etc., for services to be procured internationally; submit these to Managing Partner;
- Prepare contracts for consultants
- Reviews agreements with donors/funders
C. Logistics
- Support CCX IB staff and short-term consultants as required (lodging, airport pickups, etc.)
III. Other Duties
- Provide financial and administrative support, as required;
- Assist with maintaining and supporting the IT infrastructure/programs of the field office;
- Participate and assist in the preparation of new technical proposals, as necessary
IV. Reporting
The FAO is responsible for production of the following reports:
- Monthly Updated Project Report
- Monthly Financial Report
- Quarterly Administrative and Logistics Report
- Weekly Progress Report
- Quarterly financial report (in collaboration with the accountant)
CONDITIONS
Qualified applicants should submit a current resume detailing relevant training and experience, together with the names and contact information of at least three professional references to jobs@consumercentrix.ch
The Subject line should read CCX Financial Administrative Officer