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Financial and Administrative Officer

Financial and Administrative Officer

 

Location:                          Germany

Type of involvement:    Full time

 

THE COMPANY

CCX Inclusive Business (CCX IB) is a strategy consulting firm, based in Geneva, Switzerland, that works with financial service providers and policymakers on translating consumer insights into market strategies and policies to reach the un/underserved.

Our mission is to develop scalable solutions that are based on deep insights into the lives, needs and constraints of un/underserved people in emerging markets to improve their livelihoods and create opportunities for economic growth. To accomplish this mission, we focus on Entrepreneurship and SME Development, Inclusive Finance (including gender-intelligent finance), and Policy Dialogue and Regulation. We are a young and growing company with international partners and staff working in fast-paced and often changing environments.

We have delivered over 60 projects reaching more than 8 million previously unbanked clients in both the largest emerging markets and the poorest landlocked countries.

 

THE POSITION

CCX IB is seeking a Financial and Administrative Officer to provide a variety of administrative and financial business support duties. The successful candidate will be energetic, and detail orientated, who enjoys making a difference and being part of a team that takes pride in their work

 

Financial Administrative Officer (FAO)

QUALIFICATION REQUIREMENTS

  • Minimum BS/BA in Finance, Business Administration or a related field
  • Four+ years of relevant experience in financial management and program administration.
  • Good interpersonal skills, team player, highly adaptable and able to work under stress.
  • Sensitivity to the concerns of the developing world and able to work with providers from different cultural backgrounds.
  • Good oral and written communication skills, with an excellent command of English.
  • Highly computer literate, highly skilled in the use of MS Office (especially Excel)
  • Experienced to build and explore new processes and systems

 

DUTIES

 Overview of Position: The Financial Administrative Officer (FAO) provides financial/administrative management oversight of ConsumerCentriX activities, to include budgeting, forecasting, and preparing the necessary documentation for accounting and implementation of all services required to financially and administratively support CCX IB operations as procurements and some staff-related duties. The FAO will also provide complementary administrative support.

Line of Authority: The FAO reports directly to the Managing Partner and coordinate the work with all partners. The FAO works closely with the CCX IB accountant and other stakeholders in a collaborative manner and will promote a collegial and participatory approach to project management and implementation.

 

Roles and Responsibilities: The Financial Administrative Officer will perform the following tasks:

I. Financial Management Duties

  • Input Payments & Transfers
  • Monitor expenditures to ensure compliance with all relevant regulatory policies
  • Revise & Approve Expense Reports in line with regulations
  • Supervise cash flow tracking and prepare cash flow forecasts
  • Assist in the preparation and monitoring of project/ program budgets
  • Track resource & project profitability i.e w timesheets

 II. Administrative Duties

 a) Human Resources

  • Recruitment: Ensure that recruitment for internal and external staff is conducted in a transparent manner and follows CCX IB policies and procedures
  • Ensure that contracts for all temporaray consultants are prepared in a timely manner, and are fully compliant with labor laws; maintain contract files;
  • Track and oversee time and attendance reporting; 2) vacation and leave management, and 3) personnel recordkeeping; 

 b) Procurement

  • In collaboration with project leads and project budget leads prepare RFPs, RFQs, specifications, delivery schedules, etc., for services to be procured internationally; submit for review and approval
  • Approve contracts for consultants
  • Reviews agreements with donors/funders – summarise key points in document

III. Other Duties

  • Supervise and ensure relevant insurance coverage
  • Participate / Lead and assist in the preparation of new technical proposals, as necessary

IV. Management Reporting

The FAO is responsible for production / supervision of the following reports:

  • Lead - Monthly Financial Report and forecast (P&L, CF; Balance)
  • Supervise - Quarterly Administrative and Logistics Report (MSA / SOW update etc)
  • Weekly Progress Report
  • Lead - Quarterly financial report (in collaboration with the accountant)
  • Create - Resource Utilisation and Resource Forecast

 CONDITIONS

Qualified applicants should submit a current resume detailing relevant training and experience, together with the names and contact information of at least three professional references to jobs@consumercentrix.ch

The Subject line should read CCX Financial Administrative Officer